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Archive for Maret 2015

The Performance of Secretary

By : IceGirl1412

The Perfomance of Secretary
Understanding Appearance
In the opinion of the expert understanding of appearance are:

    Personal appearance is the formation of a person to become more attractive, especially in terms of physical and also the formation of dazzling personality, especially for women.
    Appearance is the way a person change himself for the better in appearance.
    Appearance is a process to transform itself into a more appealing to the eye.
    Ideal appearance is appearance were deemed fit by the person or appearance that is not excessive.
    Attractive appearance that looks beautiful to look and appearance that appeals to people who look at it.

From the opinions of the above can be concluded that the appearance is the formation of a person both physically and personality so well that can cause an attraction for people who look at it.
Before discussing more about the personal appearance of a secretary, there are several factors that affect the appearance of self-prime and continue terjaga.Beberapa these factors are

    Innate lahir.Keadaan yourself which is a form of the face, the state of posture and color kulit.Untuk improve personal appearance should have to accept yourself as represented their state and love yourself.
    Physical health and mental.Agar obtain physical and mental health then eat enough nutrition and regular exercise habit.
    Personal hygiene is a factor penunjuang to maintain health and personal appearance.
    Socio-economic backgrounds and cultures, these factors affect the appearance, especially in terms of taste.

C. Form A Secretary
The first is seen or noticed by others is how we look, because appearance determines how we feel about ourselves sendiri.Ada sentence, "If we believe in our own appearance, then we would feel comfortable" ... When you look good you feel good ... ". Because to be a professional and successful secretary, show to the style of the success of every day, because you will no longer have the opportunity to experience "First Impressions". (La Rose: 102).
In the world there are often secretary grooming term meaning diri.Grooming appearance or the appearance of one's self is a performance that can describe and reflect the personality of a person. Personal appearance will also give an impression to others. Therefore grooming has a very close relationship with the secretary. If you want to be a good secretary then you also have to have a personal appearance and good personality as well or in the English language the term "well groomed". Good personal appearance can reflect a person's personality can be seen from the words and deeds.
The need for self-grooming or looks good from a secretarial job in providing services for the leadership, especially relatives or co-workers who will determines the success. The Secretary shall have the attraction that can make people give a positive impression. To the secretary should know the principles that should be known within attractive.
The main appearance of a secretary can be measured from the personality. Therefore, a secretary should behave in accordance with the norms and ethics of a secretary.
D. Things to Look Secretary In penampilanya
Appearance secretary to be able to carry out the task as well as possible, and can present themselves as skilled and attractive it is necessary to consider the following:

    Ordinances Dress

  How to dress up a secretary does not need menor and glamor to make it look attractive. Dress to taste and adjusted to the time and the position where we are. Do not use accessories or excessive make-up because it will look tacky and will cause a negative impression to others and will diaanggap people who do not know the manners of dress.

    Hairdo

Hairdo for the secretary not to disturb when she works, such as too long, straggling without bound. Is not polite if the secretary must comb and fix the hair in your work space, especially if there are guests in the room. actually the secretary hairstyle must be considered, in addition to hygiene, hair should also be maintained, long-haired models or crew cut is also not recommended for a secretary.

    Dress code

Look good and attract not be seen from a great dress or that expensive but the views of the suitability of clothing or how to balance it by means of preening or use accessories. And most of all to make it look attractive in appearance that uses clothes clean and tidy. If the basic of clothing that is neat, clean and polite it will look attractive.

    Style or behavior

During the secretary was sitting up in his work, receiving guests or talk to guests should keep from looking tired, lethargic, lacking confidence or give the impression sit idle. Avoid styles that give the impression of a sensual pose, as well as walking should not be bent or biting fingers and blushed. This style is usually done by a secretary who lack confidence.
The ideal appearance of a secretary personality oriented away from its self. Shown with a neat, clean and fresh, beautiful is not an absolute requirement to be a secretary, but the most important is the inner beauty that sendiri.Dimanapun secretary secretary that he should be able to maintain the image of the company by not engaging crime or other criminal acts.
The characteristics of an ideal secretary is as follows:

    Good and responsible
    Featuring the company's image
    Attractive
    Understanding the authority and responsibility to good
    Able and good at keeping secrets company
    Mastering technology
    Nimble, skillful, careful, and clever
    Understanding the boss character
    Have good ethics
    Good at public speaking
    Able to maintain physical condition and well psikhis

E. Conclusions
Appearance is the formation of a person both physically and personality so well that can cause an attraction for people who look at it. In the world there are often secretary grooming term meaning diri.Grooming appearance or the appearance of one's self is a performance that can describe and reflect the personality of a person's appearance can be measured principal secretary of personality. Therefore, a secretary should behave in accordance with the norms and ethics of a sekretaris.Penampilan a secretary must consider several things: of ordinances dress, hairstyle, dress code and style or behavior of a lady secretary itself.
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The Importment of Foreign Language for Secretary

By : IceGirl1412
Secretary is a leader in helping initiate and complete a job. A secretary is also an intermediary for people who want to deal with a boss or vice versa. He was also a good relationship builder between the company and the outside community. And besides that, the secretary every day to communicate with his guests from various levels, groups and various individuals who each different backgrounds, different social status, different interests, different positions, then secretary demanded to be able to understand the parties in connection therewith.

For that a secretary must be able to communicate well and mastering Indonesian and several foreign languages ​​such as English well, so it can communicate with his guests executive level, and is able to assist management in negotiating. He also demanded to choose words and construct sentences properly and clearly, delight all those who communicate with it.

The ability to communicate and interact with leaders, outsiders and also business associates a very important role for a secretary, she also must have extensive knowledge to be able to compete in the business world. Since the range or cooperative companies not only at national level but also at the international level, above all large companies.

It is therefore important for the secretary of the English language but we also should not forget the language that we have. English is the capital to compete for a better job and an international language connecting any language, but it is also the English language we can:

1. improve career,

 2. get a higher position than peers who do not have it.

3. make it easier to communicate with anyone, anywhere also

be

4. we can make confident and never be afraid to do anything

Understand 'english' is very important in the work because almost every day we will definitely see the words in the English language indirectly.

Most companies also sometimes use English to correspond well with the relationship as well as the internal party.

English in the business world it is used for business, correspondence and meetings with Caucasians Caucasians who do not want to learn and do not speak Indonesian.

In Conclusion:

English is very important for the secretary, as the secretary understand the English language will be easy to establish a relationship of any party. In other words secretary easy to communicate with anyone. Besides, also in the English language works almost every day we will certainly see the words in the English language indirectly.
Especially in foreign companies certainly english highly charged. With English anyway we become more confident and improve our careers.2. get a higher position than peers who do not have it.
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Qualified Secretary

By : IceGirl1412

The role of legal secretaries, also known as administrative assistants and legal assistants, has evolved in the past two decades. As technology continues to transform the law office, legal secretaries have transcended traditional roles of typing and answering phones to perform high-value activities once reserved for professional and managerial staff such as selecting vendors, managing client relationships and drafting legal documents.
1.  Technology Skills
Many attorneys have neither the time nor expertise to operate law office technology. They rely on tech-savvy legal secretaries to perform a variety of computer-based tasks such as: creating spreadsheets, preparing presentations, entering time for billing purposes, creating and typing documents, maintaining calendars and tracking deadlines.  Therefore, legal secretaries who are proficient in a variety of computer software applications will have the most career opportunities.  Some of the most common technologies that legal secretaries must master include:  
  • Word processing
  • Spreadsheet
  • Presentation
  • Document Management
  • Time & Billing
  • Calendar & Docketing
  • Transcription
  • Desktop Publishing
  • Videoconferencing 
2.  Interpersonal Skills
Legal secretaries interact daily with attorneys, paralegals, staff, clients, opposing counsel, judicial personnel, vendors and other third-parties. Therefore, top-notch interpersonal and communication skills are essential.  In addition to face-to-face contact, secretaries communicate by e-mail, telephone and videoconferencing systems. 
3.  Writing Skills
Think attorneys perform all the writing?  Think again. Legal secretaries are frequently responsible for drafting routine correspondence and file memos as well as proofreading legal documents such as pleadings, briefs, discovery and transactional documents. Writing is an integral part of the legal secretary’s job; those who develop strong writing skills will become indispensible to the attorneys they assist.
4.  Organizational Skills
Attorneys are notoriously disorganized.  Since legal secretaries are the attorney’s “right hand man,” organizational skills are essential to efficiently manage a law practice or corporate legal department. Legal secretaries must maintain paper and electronic files, manage projects, track multiple deadlines, maintain calendars, schedule meetings, organize events and keep everything orderly and accessible.
5.  Transcription Skills
Transcription skills are foundational to secretarial practice.  In addition to a fast typing speed (employer requirements vary from 50 to 100 words per minute), keen listening skills are required to comprehend voice dictation files. Strong grammar, spelling, vocabulary and language skills are necessary as well an understanding of legal terminology. In addition, secretaries must be proficient in word processing applications and transcription equipment.
6.  Attention to Detail
Attention to detail is critical in the legal profession. For example, typing $600,000 in a settlement offer instead of $60,000 could cost your firm a client.  Legal secretaries handle the minutiae of daily law practice and attention to detail is important in nearly every secretarial task from drafting and proofreading documents to scheduling meetings and calendaring deadlines.
7.  Familiarity with Legal Documents and Terminology
What’s the difference between a secretary and a legal secretary?  Legal secretaries are familiar with all things legal.  Terms like subpoena, pro se and voir dire don’t befuddle them.  They understand the nuances of legal procedure and know how to create and format pleadings, discovery and transactional documents.
8.  Teamwork
Teamwork is crucial to the role of legal secretaries in delivering legal services. In all practice settings – from large corporate legal department to solo practitioner - legal secretaries must team with attorneys, paralegals, secretaries, file clerks, vendors and others to deliver legal services effectively.  The most efficient legal secretaries know how to get along with co-workers and collaborate with third parties to get the job done.
9.  Multi-Tasking Skills
Most legal secretaries work for more than one person on more than one file.  Simultaneously performing multiple tasks is second-nature to a competent legal secretary.  They know how to juggle multiple assignments and competing priorities and how to manage growing workloads in today’s busy law office where one person frequently performs the job of three.
10.  Research skills
Legal secretaries perform Internet research for a multitude of tasks such as finding directions, gathering client information, researching the competition and locating expert witnesses. Many legal secretaries, particularly those in small law offices, also perform paralegal duties, including legal research, cite checking and tracking down case law.  Learning legal research platforms such as Westlaw or Lexis/Nexis can give you a competitive edge. 
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How to be a Good Secretary

By : IceGirl1412
1. Managing your Boss : 4Ps of Personality
"You can get anything in life that you want if you can help enough people get what they want"











2. Dealing with a Bad Boss













3. Managing Relationship
"Anyone can become angry-that is easy. But to be angry with the right person , to the right degree , at the right time , for the right purpose , and in the right way-that is not easy"
Aristotle








4. Managing your Time













5. LINA
"Find something that you like to do so much that you whould gladly do it for nothing. Then, learn to do it so well that people whould be happy to pay you for it"
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Sekretaris Sebagai Representasi Perusahaan

By : IceGirl1412

Tugas sekretaris sebagai representasi perusahaan maksudnya adalah sebagai rujukan informasi ketika ada pihak yang membutuhkan data-data yang lama, mengingat salah satu tugas sekretaris adalah notulen (pencatat) kegiatan / rapat.
Menurut Kamus Besar Bahasa Indonesia (KBBI) representasi adalah perbuatan mewakili, keadaan diwakili dan perwakilan.Secara garis besar representasi bagi seorang sekretaris merupakan cerminan dari perusahaan tersebut.

Sekretaris Professional
Sekretaris professional harus memiliki dan bisa melakukan hal-hal berikut :
•Menampilkan Citra Perusahaan
•Baik dan Bertanggung Jawab
•Pandai menjaga Rahasia
•Mengetahui Teknologi Terkini
•Tahu accounting dan Pembukuan
•Harus bisa Bahasa Asing
•Mempelajari Karakter Pimpinan
•Mempunyai Etika yang Baik
•Pandai Berbicara didepan Publik

Menampilkan Citra Perusahaan
Citra perusahaan adalah hal yang harus dijunjung tinggi. Karena sekretaris adalah tangan kanan sang boss, maka sekretaris juga harus menampilkan citra perusahaan yang baik. Disinilah ETIKA dan TATA KRAMA sekretaris menjadi sangat penting diperhatikan.
Baik dan Bertanggung Jawab
Sekretaris juga harus ramah, baik dan bertanggung jawab pada semua tugasnya. Bukan hanya baik kepada boss tetapi juga kepada relasi dan kawan sekantor.
Pandai menjaga Rahasia
Sebagai tangan kanan boss dan selalu mendapat kepercayaan dari boss, sekretaris harus pandai  menjaga rahasia perusahaan maupun rahasia pribadi sang boss.
Mengetahui Teknologi Terkini
Sekretaris bukan hanya harus pandai berdandan, tapi seorang sekretaris juga harus up date terhadap kemajuan teknologi misalnya kemajuan teknologi informasi dan internet.
Tahu Accounting dan Pembukuan
Accounting dan Pembukuan juga harus dikuasai oleh sekretaris agar bisa melakukan pembukuan kantor ( jika diperlukan ).
Harus Bisa Bahasa Asing
Menguasai Bahasa Asing merupakan nilai tambah yang harus dimiliki oleh seorang sekretaris. Karena biasanya sekretaris diminta oleh boss untuk bertemu dengan relasi dari luar negeri.
Paham Karakter Pimpinan
Seorang sekretaris dituntut agar mampu memahami dan mengerti karakter pimpinan perusahaan
 dimana dia berada agar semua program kerja dapat berjalan dengan baik tanpa miskomunikasi.
Mempunyai Etika yang Baik
Seorang sekretaris juga harus mempunyai etika yang baik yaitu dalam berbicara, mendengarkan, gaya busana, cara makan dan minum , cara duduk ,dsb karena sangat berkaitan dengan citra perusahaan
Pandai berbicara didepan Publik
Kadang sekretaris diminta untuk menemani atas untuk melakukan presentasi menggantikan atasan. Karena itulah sekretaris harus bisa berbicara didepan publik atau pada saat meeting.
"Menerapkan tata krama yang baik adalah penting bagi sekretaris agar dapat menjalin relasi yang baik, baik dari internal maupun eksternal perusahaan. Disamping itu sebagai representasi bagi perusahaan , dengan tata krama yang baik, ia juga turut menjaga nama baik perusahaan"
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Pentingnya Tata Krama bagi Sekretaris

By : IceGirl1412

            Sekretaris adalah sebuah profesi administratif yang bersifat asisten atau mendukung . Gelar ini merujuk pada pekerjaan kantor yang tugasnya bersifat rutin . Pekerja atau karyawan ini biasanya melakukan tugas-tugas seperti mengetik,penggunaan komputer dan pengaturan agenda.
Peran dan Fungsi Sekretaris :
•Sebagai perwakilan perusahaan dalam urusan interaksi dengan pihak luar dan tamu yang akan berinteraksi dengan perusahaan
•Merupakan pihak yang paling sering dihubungi dan diminta bantuan untuk menyapaikan sesuatu ke atasan atau perusahaan
•Menjadi ujung tombak perusahaan atau atasan dalam membuat surat pemberitahuan atau ulangan
Cara Berbusana Sekretaris :
Ada beberapa hal yang harus diperhatikan Sekretaris pada waktu berbusana , yaitu :
•Waktu
•Keadaan Jasmani
•Iklim
•Bahan, Warna, Motif Pakaian
•Kosmetik
•Asesoris
Cara Berjalan Sekretaris :
•Jangan menyeret-nyeret sepatu
•Jaga keseimbangan badan, usahakan berjalan tidak dibuat-buat
•Tunjukan ekspresi tanda percaya diri
•Menggunakan tangga escalator waktu naik, pria terlebih dahulu, sebaliknya jika turun wanita terlebih dahulu disusul pria
Cara Duduk Sekretaris :
•Atur badan sedemikian rupa agar tidak merasa pegal, lelah dan bosan
•Khusus untuk wanita jaga agar lutut tetap berdekatan
•Menyilangkan kaki karena capek duduk dapat dilakukan asal memperhatikan kesopanan
•Hilangkan kebiasaan menggetar-getarkan kaki
•Jangan duduk melorot kebawah dan kepala bersandar
Cara Makan Sekretaris :

•Segera menyesuaikan diri dengan situasi dan kondisi
•Pilih dan ambil makanan sesuai dengan kebutuhan
•Sesuaikan irama makan, tidak perlu terburu-buru, dan jangan terlalu lambat
•Hindari perilaku seperti orang kelaparan atau berpura-pura kenyang

       "Menjadi seorang Sekretaris merupakan suatu pekerjaan yang luar biasa dan akan memberikan dampak positif kepada perusahaan jika kualitas ,etika dan tata krama kita sebagai Sekretaris benar-benar terjaga dengan baik.
Demikian pula Sebaliknya."
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Senin, 09 Maret 2015

The Performance of Secretary


The Perfomance of Secretary
Understanding Appearance
In the opinion of the expert understanding of appearance are:

    Personal appearance is the formation of a person to become more attractive, especially in terms of physical and also the formation of dazzling personality, especially for women.
    Appearance is the way a person change himself for the better in appearance.
    Appearance is a process to transform itself into a more appealing to the eye.
    Ideal appearance is appearance were deemed fit by the person or appearance that is not excessive.
    Attractive appearance that looks beautiful to look and appearance that appeals to people who look at it.

From the opinions of the above can be concluded that the appearance is the formation of a person both physically and personality so well that can cause an attraction for people who look at it.
Before discussing more about the personal appearance of a secretary, there are several factors that affect the appearance of self-prime and continue terjaga.Beberapa these factors are

    Innate lahir.Keadaan yourself which is a form of the face, the state of posture and color kulit.Untuk improve personal appearance should have to accept yourself as represented their state and love yourself.
    Physical health and mental.Agar obtain physical and mental health then eat enough nutrition and regular exercise habit.
    Personal hygiene is a factor penunjuang to maintain health and personal appearance.
    Socio-economic backgrounds and cultures, these factors affect the appearance, especially in terms of taste.

C. Form A Secretary
The first is seen or noticed by others is how we look, because appearance determines how we feel about ourselves sendiri.Ada sentence, "If we believe in our own appearance, then we would feel comfortable" ... When you look good you feel good ... ". Because to be a professional and successful secretary, show to the style of the success of every day, because you will no longer have the opportunity to experience "First Impressions". (La Rose: 102).
In the world there are often secretary grooming term meaning diri.Grooming appearance or the appearance of one's self is a performance that can describe and reflect the personality of a person. Personal appearance will also give an impression to others. Therefore grooming has a very close relationship with the secretary. If you want to be a good secretary then you also have to have a personal appearance and good personality as well or in the English language the term "well groomed". Good personal appearance can reflect a person's personality can be seen from the words and deeds.
The need for self-grooming or looks good from a secretarial job in providing services for the leadership, especially relatives or co-workers who will determines the success. The Secretary shall have the attraction that can make people give a positive impression. To the secretary should know the principles that should be known within attractive.
The main appearance of a secretary can be measured from the personality. Therefore, a secretary should behave in accordance with the norms and ethics of a secretary.
D. Things to Look Secretary In penampilanya
Appearance secretary to be able to carry out the task as well as possible, and can present themselves as skilled and attractive it is necessary to consider the following:

    Ordinances Dress

  How to dress up a secretary does not need menor and glamor to make it look attractive. Dress to taste and adjusted to the time and the position where we are. Do not use accessories or excessive make-up because it will look tacky and will cause a negative impression to others and will diaanggap people who do not know the manners of dress.

    Hairdo

Hairdo for the secretary not to disturb when she works, such as too long, straggling without bound. Is not polite if the secretary must comb and fix the hair in your work space, especially if there are guests in the room. actually the secretary hairstyle must be considered, in addition to hygiene, hair should also be maintained, long-haired models or crew cut is also not recommended for a secretary.

    Dress code

Look good and attract not be seen from a great dress or that expensive but the views of the suitability of clothing or how to balance it by means of preening or use accessories. And most of all to make it look attractive in appearance that uses clothes clean and tidy. If the basic of clothing that is neat, clean and polite it will look attractive.

    Style or behavior

During the secretary was sitting up in his work, receiving guests or talk to guests should keep from looking tired, lethargic, lacking confidence or give the impression sit idle. Avoid styles that give the impression of a sensual pose, as well as walking should not be bent or biting fingers and blushed. This style is usually done by a secretary who lack confidence.
The ideal appearance of a secretary personality oriented away from its self. Shown with a neat, clean and fresh, beautiful is not an absolute requirement to be a secretary, but the most important is the inner beauty that sendiri.Dimanapun secretary secretary that he should be able to maintain the image of the company by not engaging crime or other criminal acts.
The characteristics of an ideal secretary is as follows:

    Good and responsible
    Featuring the company's image
    Attractive
    Understanding the authority and responsibility to good
    Able and good at keeping secrets company
    Mastering technology
    Nimble, skillful, careful, and clever
    Understanding the boss character
    Have good ethics
    Good at public speaking
    Able to maintain physical condition and well psikhis

E. Conclusions
Appearance is the formation of a person both physically and personality so well that can cause an attraction for people who look at it. In the world there are often secretary grooming term meaning diri.Grooming appearance or the appearance of one's self is a performance that can describe and reflect the personality of a person's appearance can be measured principal secretary of personality. Therefore, a secretary should behave in accordance with the norms and ethics of a sekretaris.Penampilan a secretary must consider several things: of ordinances dress, hairstyle, dress code and style or behavior of a lady secretary itself.
Diposting oleh di Tidak ada komentar:

The Importment of Foreign Language for Secretary

Secretary is a leader in helping initiate and complete a job. A secretary is also an intermediary for people who want to deal with a boss or vice versa. He was also a good relationship builder between the company and the outside community. And besides that, the secretary every day to communicate with his guests from various levels, groups and various individuals who each different backgrounds, different social status, different interests, different positions, then secretary demanded to be able to understand the parties in connection therewith.

For that a secretary must be able to communicate well and mastering Indonesian and several foreign languages ​​such as English well, so it can communicate with his guests executive level, and is able to assist management in negotiating. He also demanded to choose words and construct sentences properly and clearly, delight all those who communicate with it.

The ability to communicate and interact with leaders, outsiders and also business associates a very important role for a secretary, she also must have extensive knowledge to be able to compete in the business world. Since the range or cooperative companies not only at national level but also at the international level, above all large companies.

It is therefore important for the secretary of the English language but we also should not forget the language that we have. English is the capital to compete for a better job and an international language connecting any language, but it is also the English language we can:

1. improve career,

 2. get a higher position than peers who do not have it.

3. make it easier to communicate with anyone, anywhere also

be

4. we can make confident and never be afraid to do anything

Understand 'english' is very important in the work because almost every day we will definitely see the words in the English language indirectly.

Most companies also sometimes use English to correspond well with the relationship as well as the internal party.

English in the business world it is used for business, correspondence and meetings with Caucasians Caucasians who do not want to learn and do not speak Indonesian.

In Conclusion:

English is very important for the secretary, as the secretary understand the English language will be easy to establish a relationship of any party. In other words secretary easy to communicate with anyone. Besides, also in the English language works almost every day we will certainly see the words in the English language indirectly.
Especially in foreign companies certainly english highly charged. With English anyway we become more confident and improve our careers.2. get a higher position than peers who do not have it.
Diposting oleh di Tidak ada komentar:

Qualified Secretary


The role of legal secretaries, also known as administrative assistants and legal assistants, has evolved in the past two decades. As technology continues to transform the law office, legal secretaries have transcended traditional roles of typing and answering phones to perform high-value activities once reserved for professional and managerial staff such as selecting vendors, managing client relationships and drafting legal documents.
1.  Technology Skills
Many attorneys have neither the time nor expertise to operate law office technology. They rely on tech-savvy legal secretaries to perform a variety of computer-based tasks such as: creating spreadsheets, preparing presentations, entering time for billing purposes, creating and typing documents, maintaining calendars and tracking deadlines.  Therefore, legal secretaries who are proficient in a variety of computer software applications will have the most career opportunities.  Some of the most common technologies that legal secretaries must master include:  
  • Word processing
  • Spreadsheet
  • Presentation
  • Document Management
  • Time & Billing
  • Calendar & Docketing
  • Transcription
  • Desktop Publishing
  • Videoconferencing 
2.  Interpersonal Skills
Legal secretaries interact daily with attorneys, paralegals, staff, clients, opposing counsel, judicial personnel, vendors and other third-parties. Therefore, top-notch interpersonal and communication skills are essential.  In addition to face-to-face contact, secretaries communicate by e-mail, telephone and videoconferencing systems. 
3.  Writing Skills
Think attorneys perform all the writing?  Think again. Legal secretaries are frequently responsible for drafting routine correspondence and file memos as well as proofreading legal documents such as pleadings, briefs, discovery and transactional documents. Writing is an integral part of the legal secretary’s job; those who develop strong writing skills will become indispensible to the attorneys they assist.
4.  Organizational Skills
Attorneys are notoriously disorganized.  Since legal secretaries are the attorney’s “right hand man,” organizational skills are essential to efficiently manage a law practice or corporate legal department. Legal secretaries must maintain paper and electronic files, manage projects, track multiple deadlines, maintain calendars, schedule meetings, organize events and keep everything orderly and accessible.
5.  Transcription Skills
Transcription skills are foundational to secretarial practice.  In addition to a fast typing speed (employer requirements vary from 50 to 100 words per minute), keen listening skills are required to comprehend voice dictation files. Strong grammar, spelling, vocabulary and language skills are necessary as well an understanding of legal terminology. In addition, secretaries must be proficient in word processing applications and transcription equipment.
6.  Attention to Detail
Attention to detail is critical in the legal profession. For example, typing $600,000 in a settlement offer instead of $60,000 could cost your firm a client.  Legal secretaries handle the minutiae of daily law practice and attention to detail is important in nearly every secretarial task from drafting and proofreading documents to scheduling meetings and calendaring deadlines.
7.  Familiarity with Legal Documents and Terminology
What’s the difference between a secretary and a legal secretary?  Legal secretaries are familiar with all things legal.  Terms like subpoena, pro se and voir dire don’t befuddle them.  They understand the nuances of legal procedure and know how to create and format pleadings, discovery and transactional documents.
8.  Teamwork
Teamwork is crucial to the role of legal secretaries in delivering legal services. In all practice settings – from large corporate legal department to solo practitioner - legal secretaries must team with attorneys, paralegals, secretaries, file clerks, vendors and others to deliver legal services effectively.  The most efficient legal secretaries know how to get along with co-workers and collaborate with third parties to get the job done.
9.  Multi-Tasking Skills
Most legal secretaries work for more than one person on more than one file.  Simultaneously performing multiple tasks is second-nature to a competent legal secretary.  They know how to juggle multiple assignments and competing priorities and how to manage growing workloads in today’s busy law office where one person frequently performs the job of three.
10.  Research skills
Legal secretaries perform Internet research for a multitude of tasks such as finding directions, gathering client information, researching the competition and locating expert witnesses. Many legal secretaries, particularly those in small law offices, also perform paralegal duties, including legal research, cite checking and tracking down case law.  Learning legal research platforms such as Westlaw or Lexis/Nexis can give you a competitive edge. 

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How to be a Good Secretary

1. Managing your Boss : 4Ps of Personality
"You can get anything in life that you want if you can help enough people get what they want"











2. Dealing with a Bad Boss













3. Managing Relationship
"Anyone can become angry-that is easy. But to be angry with the right person , to the right degree , at the right time , for the right purpose , and in the right way-that is not easy"
Aristotle








4. Managing your Time













5. LINA
"Find something that you like to do so much that you whould gladly do it for nothing. Then, learn to do it so well that people whould be happy to pay you for it"










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Sekretaris Sebagai Representasi Perusahaan


Tugas sekretaris sebagai representasi perusahaan maksudnya adalah sebagai rujukan informasi ketika ada pihak yang membutuhkan data-data yang lama, mengingat salah satu tugas sekretaris adalah notulen (pencatat) kegiatan / rapat.
Menurut Kamus Besar Bahasa Indonesia (KBBI) representasi adalah perbuatan mewakili, keadaan diwakili dan perwakilan.Secara garis besar representasi bagi seorang sekretaris merupakan cerminan dari perusahaan tersebut.

Sekretaris Professional
Sekretaris professional harus memiliki dan bisa melakukan hal-hal berikut :
•Menampilkan Citra Perusahaan
•Baik dan Bertanggung Jawab
•Pandai menjaga Rahasia
•Mengetahui Teknologi Terkini
•Tahu accounting dan Pembukuan
•Harus bisa Bahasa Asing
•Mempelajari Karakter Pimpinan
•Mempunyai Etika yang Baik
•Pandai Berbicara didepan Publik

Menampilkan Citra Perusahaan
Citra perusahaan adalah hal yang harus dijunjung tinggi. Karena sekretaris adalah tangan kanan sang boss, maka sekretaris juga harus menampilkan citra perusahaan yang baik. Disinilah ETIKA dan TATA KRAMA sekretaris menjadi sangat penting diperhatikan.
Baik dan Bertanggung Jawab
Sekretaris juga harus ramah, baik dan bertanggung jawab pada semua tugasnya. Bukan hanya baik kepada boss tetapi juga kepada relasi dan kawan sekantor.
Pandai menjaga Rahasia
Sebagai tangan kanan boss dan selalu mendapat kepercayaan dari boss, sekretaris harus pandai  menjaga rahasia perusahaan maupun rahasia pribadi sang boss.
Mengetahui Teknologi Terkini
Sekretaris bukan hanya harus pandai berdandan, tapi seorang sekretaris juga harus up date terhadap kemajuan teknologi misalnya kemajuan teknologi informasi dan internet.
Tahu Accounting dan Pembukuan
Accounting dan Pembukuan juga harus dikuasai oleh sekretaris agar bisa melakukan pembukuan kantor ( jika diperlukan ).
Harus Bisa Bahasa Asing
Menguasai Bahasa Asing merupakan nilai tambah yang harus dimiliki oleh seorang sekretaris. Karena biasanya sekretaris diminta oleh boss untuk bertemu dengan relasi dari luar negeri.
Paham Karakter Pimpinan
Seorang sekretaris dituntut agar mampu memahami dan mengerti karakter pimpinan perusahaan
 dimana dia berada agar semua program kerja dapat berjalan dengan baik tanpa miskomunikasi.
Mempunyai Etika yang Baik
Seorang sekretaris juga harus mempunyai etika yang baik yaitu dalam berbicara, mendengarkan, gaya busana, cara makan dan minum , cara duduk ,dsb karena sangat berkaitan dengan citra perusahaan
Pandai berbicara didepan Publik
Kadang sekretaris diminta untuk menemani atas untuk melakukan presentasi menggantikan atasan. Karena itulah sekretaris harus bisa berbicara didepan publik atau pada saat meeting.
"Menerapkan tata krama yang baik adalah penting bagi sekretaris agar dapat menjalin relasi yang baik, baik dari internal maupun eksternal perusahaan. Disamping itu sebagai representasi bagi perusahaan , dengan tata krama yang baik, ia juga turut menjaga nama baik perusahaan"






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Pentingnya Tata Krama bagi Sekretaris


            Sekretaris adalah sebuah profesi administratif yang bersifat asisten atau mendukung . Gelar ini merujuk pada pekerjaan kantor yang tugasnya bersifat rutin . Pekerja atau karyawan ini biasanya melakukan tugas-tugas seperti mengetik,penggunaan komputer dan pengaturan agenda.
Peran dan Fungsi Sekretaris :
•Sebagai perwakilan perusahaan dalam urusan interaksi dengan pihak luar dan tamu yang akan berinteraksi dengan perusahaan
•Merupakan pihak yang paling sering dihubungi dan diminta bantuan untuk menyapaikan sesuatu ke atasan atau perusahaan
•Menjadi ujung tombak perusahaan atau atasan dalam membuat surat pemberitahuan atau ulangan
Cara Berbusana Sekretaris :
Ada beberapa hal yang harus diperhatikan Sekretaris pada waktu berbusana , yaitu :
•Waktu
•Keadaan Jasmani
•Iklim
•Bahan, Warna, Motif Pakaian
•Kosmetik
•Asesoris
Cara Berjalan Sekretaris :
•Jangan menyeret-nyeret sepatu
•Jaga keseimbangan badan, usahakan berjalan tidak dibuat-buat
•Tunjukan ekspresi tanda percaya diri
•Menggunakan tangga escalator waktu naik, pria terlebih dahulu, sebaliknya jika turun wanita terlebih dahulu disusul pria
Cara Duduk Sekretaris :
•Atur badan sedemikian rupa agar tidak merasa pegal, lelah dan bosan
•Khusus untuk wanita jaga agar lutut tetap berdekatan
•Menyilangkan kaki karena capek duduk dapat dilakukan asal memperhatikan kesopanan
•Hilangkan kebiasaan menggetar-getarkan kaki
•Jangan duduk melorot kebawah dan kepala bersandar
Cara Makan Sekretaris :

•Segera menyesuaikan diri dengan situasi dan kondisi
•Pilih dan ambil makanan sesuai dengan kebutuhan
•Sesuaikan irama makan, tidak perlu terburu-buru, dan jangan terlalu lambat
•Hindari perilaku seperti orang kelaparan atau berpura-pura kenyang

       "Menjadi seorang Sekretaris merupakan suatu pekerjaan yang luar biasa dan akan memberikan dampak positif kepada perusahaan jika kualitas ,etika dan tata krama kita sebagai Sekretaris benar-benar terjaga dengan baik.
Demikian pula Sebaliknya."


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Name : Rina Damayanti Grade : XII (Administrasi Perkantoran) Age : 16 Cewek yang suka banget sama ANIME from SMK N 1 Sukoharjo

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Name : Rina Damayanti Grade : XII (Administrasi Perkantoran) Age : 16 Cewek yang suka banget sama ANIME from SMK N 1 Sukoharjo

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